So, You Want To Work With Us?

We are SCORCH

A dynamic organisation specialising in producing memorable events and a thriving radio station. We are passionate about delivering excellence, whether through live experiences or on-air programming, always pushing boundaries and raising the bar.

YOU ARE …

the lynchpin and ensure the smooth functioning of SCORCH’s day-to-day operations. You thrive on providing support to colleagues and stakeholders - and it will be vital to SCORCH acting as the point of contact for interdepartmental coordination and external vendors, streamlining administrative workflows, managing receivables for SCORCH & SCORCH Radio, and support event logistics and administrative needs as required. Your highly detail-oriented and exceptional multitasking abilities will thrive in our dynamic, fast-paced environment.

You will report to the Managing Director.

This role requires you to be in the Office Full Time [9am - 5pm]

Responsibilities

Office Management

Maintain a well-organized and functional office environment, ensuring readiness for daily operations.
Communicate with OWP management regarding any issues with utilities.
Act as the first point of contact for emails, and visitors to the SCORCH office.
Address customer complaints or inquiries about SCORCH or SCORCH Radio.
Draft, and distribute internal communications and reports.
Manage relationships with office-related vendors and service providers.
Maintain contact lists for SCORCH & SCORCH Radio - vendors, clients, and team members.
Oversee and manage in-house internal events.
Manage office supplies and equipment, Brand merchandise and inventory.

Financial Administration

Track receivables and accounts for SCORCH & SCORCH Radio, contacting delinquent payers where necessary and following up on open invoices.
Update Xero with payments received from the Sales team.
Communicate with the Sales team on any issues relating to outstanding client payments .

Scheduling and Coordination

Provide administrative assistance to department heads - scheduling meetings, appointments, and calls, especially during event preparation.
Support recruitment efforts by scheduling interviews, collecting documents, and onboarding new hires.
Assist in drafting the SCORCH Playbook to improve internal processes.
Oversee the SCORCH Events and company calendars, and any related shared calendars.
Coordinate interdepartmental meetings and maintain records of minutes and action items.
Arrange travel and accommodation for the team attending out-of-town events or meetings.

Event & box Office Operations

Create and manage staff and supplier lists for events
Create events on Island eTickets and manage online ticket distribution
Manage ticketing for DJs, Artistes and VIPs.
Be the point of customer liaison and manage all inquiries or complaints related to pre-event, cabanas, VIPs, ticket sales or package collection
Manage event administration such as

Coordinate vendor setup for box office or merch operations (e.g., POS terminals, signage, etc.).
Book promo girls and manage their outfitting and merch requirements
Manage schedules and work hours for part-time or event-based staff
Provide logistical support for SCORCH/ SCORCH Radio’s participation in events, such as coordinating equipment transport or managing staff schedules.
Maintain an inventory of event-specific items (e.g., branded materials, supplies).
Manage physical ticket sales and oversee distribution of event packages (e.g., Event packages, wristbands, VIP kits, merchandise).
Maintain an organized inventory of tickets and packages, tracking sales in real-time.
Manage cash payments for tickets, events and document for compliance

Regularly audit box office cash and ticket inventories for discrepancies.

You have & are …

Minimum 3 years in administrative roles, preferably within the events or entertainment industry.
A Bachelor’s degree in Business Administration, or a related field is preferred.
Positive attitude, strong attention to detail, proactive mindset, and a collaborative approach.
Strong ability to manage multiple priorities, track deadlines, and maintain a well-organised environment.
Excellent verbal and written skills.
Proficient financial acumen, with an understanding of budgeting, invoicing, and reconciliation.
Comfortable with typical business software (Google Workspace, MS Office)
Ability to learn new tools quickly (ticketing platforms, Xero, Slack, or CRM platforms).
Ability to quickly resolve operational challenges or logistical bottlenecks.
Flexibility to pivot tasks or priorities in a fast-paced environment.

Why Join Us?

Be part of a dynamic and innovative team at the intersection of events and media.
Opportunities for growth and professional development.
Work in a collaborative environment where your ideas matter and creativity is encouraged.
Opportunity to work on diverse and exciting events.

So, You Want To Work With Us?

We are SCORCH

A dynamic organisation specialising in producing memorable events and a thriving radio station. We are passionate about delivering excellence, whether through live experiences or on-air programming, always pushing boundaries and raising the bar.

YOU ARE …

You will report to the Managing Director.

This role requires you to be in the Office Full Time [9am - 5pm]

Responsibilities

Office Management

Maintain a well-organized and functional office environment, ensuring readiness for daily operations.

Communicate with OWP management regarding any issues with utilities.

Act as the first point of contact for emails, and visitors to the SCORCH office.

Address customer complaints or inquiries about SCORCH or SCORCH Radio.

Draft, and distribute internal communications and reports.

Manage relationships with office-related vendors and service providers.

Maintain contact lists for SCORCH & SCORCH Radio - vendors, clients, and team members.

Oversee and manage in-house internal events.

Manage office supplies and equipment, Brand merchandise and inventory.

Financial Administration

Track receivables and accounts for SCORCH & SCORCH Radio, contacting delinquent payers where necessary and following up on open invoices.

Update Xero with payments received from the Sales team.

Communicate with the Sales team on any issues relating to outstanding client payments .

Scheduling and Coordination

Provide administrative assistance to department heads - scheduling meetings, appointments, and calls, especially during event preparation.

Support recruitment efforts by scheduling interviews, collecting documents, and onboarding new hires.

Assist in drafting the SCORCH Playbook to improve internal processes.

Oversee the SCORCH Events and company calendars, and any related shared calendars.

Coordinate interdepartmental meetings and maintain records of minutes and action items.

Arrange travel and accommodation for the team attending out-of-town events or meetings.

Event & box Office Operations

Create and manage staff and supplier lists for events

Create events on Island eTickets and manage online ticket distribution

Manage ticketing for DJs, Artistes and VIPs.

Be the point of customer liaison and manage all inquiries or complaints related to pre-event, cabanas, VIPs, ticket sales or package collection

Manage event administration such as

Coordinate vendor setup for box office or merch operations (e.g., POS terminals, signage, etc.).

Book promo girls and manage their outfitting and merch requirements

Manage schedules and work hours for part-time or event-based staff

Provide logistical support for SCORCH/ SCORCH Radio’s participation in events, such as coordinating equipment transport or managing staff schedules.

Maintain an inventory of event-specific items (e.g., branded materials, supplies).

Manage physical ticket sales and oversee distribution of event packages (e.g., Event packages, wristbands, VIP kits, merchandise).

Maintain an organized inventory of tickets and packages, tracking sales in real-time.

Manage cash payments for tickets, events and document for compliance

Regularly audit box office cash and ticket inventories for discrepancies.

You have & are …

Minimum 3 years in administrative roles, preferably within the events or entertainment industry.

A Bachelor’s degree in Business Administration, or a related field is preferred.

Positive attitude, strong attention to detail, proactive mindset, and a collaborative approach.

Strong ability to manage multiple priorities, track deadlines, and maintain a well-organised environment.

Excellent verbal and written skills.

Proficient financial acumen, with an understanding of budgeting, invoicing, and reconciliation.

Comfortable with typical business software (Google Workspace, MS Office)

Ability to learn new tools quickly (ticketing platforms, Xero, Slack, or CRM platforms).

Ability to quickly resolve operational challenges or logistical bottlenecks.

Flexibility to pivot tasks or priorities in a fast-paced environment.

Why Join Us?

Be part of a dynamic and innovative team at the intersection of events and media.

Opportunities for growth and professional development.

Work in a collaborative environment where your ideas matter and creativity is encouraged.

Opportunity to work on diverse and exciting events.

WANT TO APPLY?

Complete our application form.

Send your CV and in no more than 300 words say why You.

We want to know …

what you will bring to the SCORCH universe,

why you're interested in working with us,

how you will own and elevate this role, and

contribute to the team.